Privacy Policy

Information We Collect

We may collect personal information that you voluntarily provide to us when you:

• Contact us through our website or by email
• Submit information through our contact forms
• Apply for employment opportunities
• Register for events or webinars
• Subscribe to newsletters or updates

The personal information we may collect includes your name, email address, phone number, company name, job title, and any other information you choose to provide.

How We Use Your Information

We may use the information we collect for various purposes, including to:

• Provide, operate, and maintain our services
• Respond to your inquiries and fulfill your requests
• Process and evaluate job applications
• Send you administrative information, such as updates or changes to our terms, conditions, and policies
• Send you marketing communications, newsletters, and other information that may be of interest to you
• Improve our website and services
• Analyze usage patterns and trends
• Protect against fraud and unauthorized transactions
• Facilitate recruitment services through LinkedIn integration, including fetching job postings and candidate applications
• Transfer candidate and application data to client HR systems and applicant tracking systems (ATS)

LinkedIn Integration and Recruitment Services

As part of our AI-powered recruitment solutions, we may integrate with LinkedIn and other professional networks to provide the following services:

• Job Data Synchronization: We fetch job postings from partner companies and publish them to LinkedIn and other platforms on behalf of our clients
• Candidate Application Processing: We collect and process candidate applications, including resumes, cover letters, and professional profiles submitted through LinkedIn or other recruitment platforms
• HR System Integration: With your consent, we transfer candidate data to your organization's HR systems, applicant tracking systems (ATS), or other recruitment management tools
• Data Matching and Screening: We use AI to match candidate profiles with job requirements and perform initial screening on behalf of our clients

Important: When you apply for a position through our LinkedIn integration or recruitment platform, your application data (including your name, contact information, resume, work history, and other professional details) will be shared with the hiring company and may be transferred to their HR systems. By submitting your application, you consent to this data transfer and processing.

We ensure that all data transfers comply with GDPR and other applicable data protection regulations. Client companies are required to maintain the same standards of data protection and use candidate information solely for recruitment purposes.

Third-Party Service Providers

We may share your information with third-party service providers who perform services on our behalf, including:

• WhatsApp Business - for client communication
• ElevenLabs - for voice synthesis services
• Google Analytics - for website analytics
• CRM systems - for managing customer relationships
• Email service providers - for sending newsletters and communications
• LinkedIn - for job posting distribution and candidate application collection
• Client HR systems and ATS platforms - for transferring candidate data to hiring organizations

These third parties have access to your personal information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

For Job Applicants: When you apply for a position through our platform, your data will be shared with the hiring company. These companies act as independent data controllers and are responsible for how they handle your information in their systems. We encourage you to review the privacy policies of the companies you apply to.

Data Retention

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required or permitted by law.

Your Data Protection Rights

Under the General Data Protection Regulation (GDPR), you have the following rights:

• The right to access - You have the right to request copies of your personal data.
• The right to rectification - You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure - You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing - You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing - You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability - You have the right to request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.

How to Exercise Your Rights

If you would like to exercise any of these rights, please contact us at privacy@roxate.com. We will respond to your request within 30 days. You will not have to pay a fee to access your personal data or to exercise any of your other rights. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the effective date. You are advised to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy, please contact us at: